Accounts Payable- Manual Checks
Accounts Payable > Activities > Enter Manual Checks
The manual checks component allows the entry of handwritten checks without entering an invoice first. However no transaction (invoice) information is created for vendor history. Therefore, it is recommended that handwritten checks be computer processed though the usual invoice entry, pay vendors and print check procedures. At the time of check printing, the check date and check number of previously handwritten checks can be inserted, and the computer ‘check’ be printed on white paper, or not actually printed at all (by selecting the no print option in the upper left corner of the Windows print routine).
Manual checks may be done for computer entry of checks that were handwritten and previously dispersed (do not need to be printed), may be printed when entered, or marked for printing at a later time. ‘To be printed checks’ are be accessed at a later time through the manual check Find option.
- Click New.
- Last used Checkbook will default. May be changed by using drop down menu.
- Mark To be Printed if the check is to be printed at a later time. Note: If you want to partially enter the information and come back to complete or change information, mark To Be Printed. A manual check that has been saved without this designation is considered a completed check.
- Enter the check number. If the number has been used, a warning message will appear. The duplicate number can be used or changed.
- Enter the Date of the actual check. This date is used for GL posting.
- Enter the vendor code (or right click to bring up a list of vendors) in the Pay to the Order of field.
- Enter the dollar amount.
- Memo line entry will print if check is to be printed.
- Enter General Ledger and Enterprise tab information. Use same directions as found in documentation for Activities>Accounts Payable>Enter Invoices.
- If check is to be printed at this time, select Print button at bottom of window. A print window will open for verification of check stock and check number selection. Select OK to continue print routine. (See documentation for Print Checks.)